How do you organize your PMO?

Recently I saw an interesting question posted on reddit about How do you organise your PMO?

The PMO should seek to add value to the project delivery process by providing a suite of standard tools and templates for projects to use as well as providing a review process through various stages of the project to help keep projects within agreed tolerances in terms of scope, time, cost and quality.

This post is part of a number of articles on how to set up your project, you can read more here.

• Video: How to price your project
• Project delivery checklist
• PMO Project checklist​
• Starting up a project a checklist of 101 things to think about

There is also lots of useful stuff on project management methodologies and how to start a project and checklists that you can use.

There are also some useful templates that you can use to start a project including a statement of work template. Also the most popular product, a simple to use template to price your project so that you can actually see if you will make or lose money.

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How do you organise your PMO?

• Objective of the PMO
• Functions of the PMO
• Work products of the PMO
• Things that the PMO check

Objective of the PMO

The objective of the Project Management Office (PMO) is to provide a good framework for the delivery of projects. It should provide project managers with the tools and processes to run projects in a standard way. The PMO should also help set up the governance framework for tracking and reporting of projects. The PMO should also set up guard rails that assist projects managers keep their projects on track for example by scheduling regular reviews or audits. 


Functions of the PMO

• Scope management
• Scope change control
• Cost control
• Commercial management
• Quality assurance
• Quality control
• Project control
• Resources
• Administration
• Risk management
• Project close out

Work products of the PMO

The PMO should provide a number of templates that all project managers can use quickly and easily to ensure that projects are delivered and managed in a standard way.

These work products include

• Project delivery checklist
• Project schedule or project plan
• Project management plan (PMP)
• Project risk template
• Project issue register
• Weekly status report template
• Commercial management reporting template
• Change request template
• Project close down checklist template
• Deliverable sign off and acceptance process
• Project review checklist
• Steering committee template
• Statement of work template
• Meeting agenda and minutes template
• Timesheet template

Things that the PMO check

See blog post here of the PMO Checklist for good project governance.

Thanks for reading.
​
Andrew Everett
#helpgetitdone